SmallMfg Inventory & Accounting

Features: small Mfg Inventory and Accounting

Inventory items are used in the Purchase orders, Manufacturing orders, and Sales orders in addition to the Inventory module itself. This module include the Physical count, Inventory Transfer between multiple warehouses, Adjustment, and Transaction History. You can organize inventory by number, type, categories, and manufactured/purchased. Items are tracked internal to the program with ID thus allowing the renumbering of items at any time without losing historical information.

Bill of Materials

Connect Items needed to produce manufactured or outsourced assemblies. Define the "recipe" of what is needed. Specify any reference information per item. Define a waste percentage used in the assembly process. Use the "Effective" dates to show historical changes to the bill of material.

Labor Tasks (Routing)

Create list of steps that define the operations required to manufacture the product. These steps are based on "Resources" of labor. The Resources can define a machine or a group of employees. The tasks can be done in a non-linear order, as pictured above, or in a straight order.

Tracking Serial and Lots

Serial and Lot Control allow editing of what is existing (password controlled) as you see in the above screen. Once the Item is set to Serial or Lot Control every transaction is prompted with and entry/selection screen. For example, when completing a MO (Manufacturing Work Order) a screen requests the numbers of the product just completed. If you do not have the numbers at that moment the system allows you to enter or edit them later. You will not be able to "Post" the MO receipt till that information is complete. Once you have the tracking number complete you may return to that screen to complete the information. The goal here is to have flexibility while still retaining integrity of data.

Purchasing

The purchasing module allows you to manage inventory demands and track open purchase orders. This module includes the Orders and Receipts. You can create orders with the status of "Worksheet" for a RFQ and just change the status when you ready to place the order. The program offers two types of PO's; Standard parts ordering and Make- From for item made/assembled at a supplier with material you provide. You also can create PO's from Material Requirements Planning (MRP).

Manufacturing

Manufacturing module contains Forecasts, Orders, Receipts, MRP - Material requirements Planning, Scheduling, and Resources. Bill of materials and operations are copied from the inventory to the MO and thereby create allocated demand for both material and schedule resources. Back-flushing of materials occurs when a Receipt is entered. The MRP calculated the material needed and when. This time-phased demand information is presented in a grid then you can "right-click" on the create "purchase" or "manufacturing" orders.

Contact Management

Sale Contacts is a list of "Customer" and "Prospect" contacts. The list shows the contact's name first, which allows the user to update information on those prospects, not just by company. Fields are available to the differentiate between "Prospects" and "Customers", plus additional grouping and organizing fields for prospects. The "Status" field allows you the user to define in your own words how far along that prospect is in turning them into a customer. You could defined it as "strong", "chance" or "weak" potential. The "Contacts" list grid was added to display all contacts in a single list even if there are more than one per prospect/customer. We leverage the abilities in Small Mfg to attach documents and create "Historical" notes for each contact.

Payables

Within the Payables module you can access vendors, enter invoices, and pay bills. An extra feature ties purchase receipts to billing thereby linking PO's to Payables. Non-inventory bills can also be entered by charging them to general ledger accounts.

Sales Orders

This module allows you to manage the order fulfillment process to your customers. The Sales modules contains Deposits, Orders, Shipments, and Sales agent information. A grid style report of history is also available. When using Orders you may start with the status of "Quote" and quickly change the status to an open order. Shipments change the outstanding quantity on order and pass the information on to Receivables.

Integrated into the sales order is the ability to sell an item with choices or options that can be selected during the order entry process. Build a "Config Option" bill of material in inventory items that allows you to specify an added price, whether that option is required, a maximum number of selections allowed and which is the default choice. This is great for manufacturers that have a base model with options that are built-to-order.

Receivables

The Accounts Receivable system tracks customer invoices and payments. Sales taxes are user defined and calculated automatically during the invoice process. Invoices print on plain paper to facilitate faxing and to avoid the expense of pre-printed forms. Adjustments, discounts, and write-offs can be entered when entering the payment info.

Payroll

From timesheets to W2 printing, this module covers your needs. Timesheets filled out by the personnel themselves are submitted within the system for "approval". The employees pay check can be from a timesheet or direct entry. Federal, State and local tables are editable for the end user's updating. General ledger transactions are created with the posting of the payroll.

General Ledger

The General Ledger system tracks budget and actual financial data in order to produce financial statements such as an Income Statement and Balance Sheet, the Trial Balance Report, General Ledger Report, GL Totals Screen, GL History Screen, and the Bank Book.

Data is passed to the GL system from the AP and AR automatically via Journal Vouchers with expenses and revenues converted from foreign currency to domestic currency. "You can trade globally in multiple currencies while your books remain in domestic currency".

Data is keyed directly to the GL system via Journal Vouchers to record

· initial entry of opening balances
· depreciation
· corrections and adjustments to previous GL transactions

Year-end closing entries are generated by the system.

Reminders / Action Items

Move notes scattered around the office into the system. We offer the ability to connect these notes to Items, Customers, Vendors, Sales Orders and Purchase Orders. Use these Historical Notes for recording phone conversations, engineering change requests or follow-up reminders for sales prospects.

Document Control

You are able to simply cut and paste a document into this window. Double-click on a listed document and the file will open if that program is associated with a program on that computer. Attach a file to customers, vendors, contacts, sales orders, purchase order or Items. The program automatically creates a folder structure on your server so all can have the same access without any extra work or planning on your part.

Report Writer

Most of our report utilize "Crystal reports" writer. This report window lets you organize all the system forms as well as the custom reports you generate. The password controls apply to this screen as well. Crystal reports pulls information from the data dictionary directly which allows you delete and add fields your choosing. Only one copy of crystal is required for the user/administrator to modify and create new reports. Other users can find these custom reports and need only to double-click on the reports above to view and print them. Crystal allow the output to be in the form of screen, PDF, HTML, MS Excel and many others.

Utilities

Advantage Data Architect is a complete data management system for Advantage Database Server developers. Its purpose is to assist in designing, creating, and maintaining the database layer of a developer's applications.

Four end-users the ability to generate and test Advantage SQL queries using a visual query designer and inspect or repair data are the primary uses.